Topic outline

  • General

  • Just pay what you use

    • It is very important for the data protection authorities that your company can demonstrate effective and operational processes. This means that all these processes must be available and active within your company, but that you do not have to pay for it yet.
    • The functionalities are available at all times.
    • There are no hidden costs.
    • If you have an incident for personal data, just make an incident in CODEX.eu and only pay for the extra incident.
    • If you use more or less, at the end of the month it is dynamically adjusted with a clear overview.

    • I have several companies or entities within my organization ...

      Hierarchical organizational structures

      CODEX.EU allows a hierarchy of companies or entities in a tree structure to prepare organizational.

      You create a company and determines who the parent or child is in the tree structure.

      A concrete example is, for example, a hospital group with four departments.

      • Create the group at the highest level.
      • Make an entity per department.
      • And then determine within the structure what is then in common or specifically locally to the entity.

      An example can be the maintenance of the camera systems. As a processor for the maintenance of the cameras company X and Site B, site A has a processor for the maintenance of the cameras company Y.

      This completely integrates the concept of CODEX.eu. Every entity will get and can delegate its responsibilities and monitor the local suppliers.

      How is this invoiced?

      Here the VAT number is the identifier. If an entity has the same VAT number, then these will be invoiced together as one entity.

      The invoice or invoices can:

      • Or are linked locally to the legal entity,
      • Either centrally linked to a specific legal entity.

      • The price model: Pay what you are using.

        Pay what you are using literally means if you don't use anything, you don't pay anything, if you use something, you may need to pay.

        Users

        • How many people have access to the entity in CO-dex.eu?
        • The first three users within an organization are free.
        • You pay € 10 per month per extra user.

        Peronic data processing

        • The first 50 person data processing activity of the entity are free.
        • You pay € 0.4 per month per extra personal data processing activity.

        Suppliers

        • Suppliers are legal entities that provide services or goods to your organization. In GDPR terminology the processor, jointly processing managers, etc.
        • The first 5 entities suppliers are free.
        • From 5 there is a contribution of € 2 per month per supplier.

        Automatic assessments

        • Automatic assessments are assessments that you can create and that automatically runs automatically for the majority and if necessary inform the managers there must be action points.
        • This includes the processing agreements with the information and instructions for suppliers.
        • For the first 200 automatic assessments you pay € 10 per month per piece.
        • From 200 automatic assessments you pay € 5 per month.

        Manual assessments

        • Manual assessments are the surveys that you can create yourself, and manually fill in by the person who is responsible for this.
        • The first 5 manual assessments are free.
        • You pay € 2 per month per manual assessment.

        Incident management

        • This is available at all times and can also be demonstrated to the data protection authority.
        • If you have an incident that occurs, then this is the cost.
        • As long as the incident is open, a cost of € 10 per month is counted.

        Company policy

        • The first 5 policy documents are free!
        • From 5 policy documents you pay € 10 per month.

        Publications

        • CODEX.EU generates and publishes information that you must make accessible according to the law on those involved.
        • The invoice or invoices can:
        • Examples of publications: Privacy Policy, Cookie Policy, Policy Responsible disclosure ...

        • The first publication is free!From the second publication you pay € 2 per month per piece.

        Request of the data subject

        • There is a contribution of € 2 per month per data subject request that has not yet been dealt with.

        Inventory

        • Inventory is a list or overview of the IT resources that you use in your organization, whether or not to process personal data.
        • These are for example: network switching, computer, smartphones, servers, cloud services, cameras ...
        • There is a contribution of € 0.1 per month per inventory item.

        • Examples